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All capital projects that are managed by Planning, Design & Construction must have project management (PM) fees incorporated into the project budget.
To ensure the project management costs incurred by Planning, Design & Construction are appropriately calculated and charged to internal Dartmouth College capital projects.
The following percentages will be charged to each capital project according to its project cost:
If projects are grouped together by sub-activities with different scopes that rollup into a larger umbrella project, each sub-activity should be charged PM fees at the rate appropriate for that sub-activity budget. Example: the CIP for Moosilauke has sub-activities for each bunkhouse; each sub-activity is charged PM fees at the appropriate rate for that sub-activity budget.
Written approval for any variance from fees calculated based on the above must be provided by the VP of Campus Services.
Budget Changes
If a project budget is increased from less than 3 million to greater than 3 million, PM fees should be adjusted so that the total rate is a percent of the final budget per the above rates. This includes projects that are approved for one phase under $3 million and then have a budget increase for a second phase putting the total budget over $3 million.
If project budget is increased due to scope changes, the PM fees and the budget should be adjusted accordingly. If a project spending is over budget due to mismanagement or poor estimating, the PM fees and budget are not increased.
Written approval for any variance from fees calculated based on the above must be provided by the VP of Campus Services.
If PM fees are not incorporated into the initial project budget, a project budget shortfall may be incurred which could result in changes to project scope.