Display of Objects on College Buildings

Effective Date

Friday, January 1, 2016

Office of Primary Responsibility

Facilities Operations & Management

Reason for Policy

This policy is intended to prevent the posting of materials on undesignated spaces on college buildings.  

Affected Parties

All Groups

Policy Statement

The display of flags, banners, signs, and other objects (“Objects”) from the outside of College buildings without the prior approval from a designated divisional representative and the Associate Vice President for Facilities, Operations and Management (“Associate Vice President”) (or designee) is prohibited.

Each Division shall appoint a designated representative(s) for this purpose and the designated representative will be responsible to coordinate requests and ensure that all required and relevant information is provided to the Associate Vice President.

Exclusions & Exceptions

All faculty, staff, students and visitors of Dartmouth College.

Privately-owned Greek letter organizations and Society houses develop their own policies regarding banners.

Definitions

Banners may include pictures, advertisements, posters, etc.

Ramifications

FO&M employees are instructed to remove all improperly posted materials from Dartmouth facilities or on campus.

Contact(s)

Facilities Operations and Management (FO&M)

Procedure

Requests to display objects from the outside of College buildings, shall be made to the Associate Vice President for Facilities, Operations and Management as follows:

  • In writing at least 10 days prior to the proposed display
  • Include the College building proposed for the display, the dimensions of the object to be displayed, and identify the College activity which the display relates to
  • The time proposed for display.  For banners, the time of display shall not exceed 12 weeks or the period of time of the event promoted, whichever is shorter
  • Include a statement of review and approval by the designated divisional representative
  • Comply with Town of Hanover ordinances and regulations

Review of requests to display by the Associate Vice President will include, but not be limited to, consideration of established locations for display, the adequacy of structural support for the object, potential interference with College operations, number of objects on display, mission and purpose of building, historic significance of the proposed building of display, compliance with College policies, and compliance with Town of Hanover Zoning, Ordinances, and/or other regulations.

The Associate Vice-President will consult with the Associate General Counsel for Campus Services and other appropriate Campus representatives deemed necessary. Final approval of requests to display is in the sole discretion of the Associate Vice President for Facilities, Operations and Management.

Last Revised

Monday, August 1, 2016