COVID-19 Contractor Safety Protocols

Contractor & Service-Providing Vendor Safety Protocols

Before arriving on the Dartmouth College campus, all contractors and service-providing vendors must complete "Exhibit A" below in which they either agree to abide by Dartmouth's COVID-19 Safety Protocols and Procedures or provide their own plan that meets Dartmouth's requirements. Submission of the form acts as the signature of an active employee of the company who is authorized to represent the company in its interactions with Dartmouth College. 

• By agreeing to abide by Dartmouth's minimum requirements on Exhibit A, the contractor or vendor will automatically be considered "COVID-approved" and permitted on campus only for the express purpose of doing business with their Dartmouth contact.
• Any safety plan submitted on Exhibit A by a contractor or vendor must be reviewed and approved by a representative from our EH&S office. Please allow 2-3 business days for this review process before planning an on-campus visit. If the third-party safety plan does not meet Dartmouth's minimum requirements, the contractor or vendor will be contacted via email within 3 business days. Otherwise, they may assume their safety plan has been approved. 
•   If our safety protocols become more restrictive, contractors and vendors will be contacted via email and asked to reconfirm their willingness to abide by our updated guidelines.

Vendors who provide services on campus must coordinate the timing of their visit with one of the following employees who can provide appropriate access to facilities and confirm that the most recent protocols have been approved. 

• For Geisel School of Medicine: Geisel Facilities
• For Tuck School of Business: Steve Lubrano
• For Thayer School of Engineering: Jon Stark
• For visits to all other facilities: Work Control Center

Safety Protocols for Delivery Vendors and Consultants

Delivery Vendors who only deliver goods to campus are exempt from following these Dartmouth's COVID-19 Contractor Safety Protocols and Procedures and are not required to have an approved safety plan in place.

Consultants who are invited to campus to work on construction projects or on the campus network must have their time on campus approved by a member of the Ramp-Up Committee, as described in the COVID-19 Contractor Safety Protocols and Procedures document. They should work with their Dartmouth Point of Contact.

Restricted to Dartmouth Employees

Resources

The following documents are viewable through Google docs. If you don't already have a Dartmouth Google docs account, just create one, as prompted, using your full Dartmouth email address (first name.middle initial.last name@dartmouth.edu). 

• Dartmouth Internal COVID Contractor Process document
• List of Contractors and Vendors with Approved COVID Safety Plans

Current Travel & Quarantine Requirements

Dartmouth follows the guidelines from the New Hampshire Department of Health and Human Services. See the latest NH guidance for employees and travel dated Nov. 12, 2020. Excerpts from these guidelines state:

General Travel and Quarantine Guidance: New Hampshire requires that residents or out-of-state visitors traveling to/from areas outside of New England (Vermont, Maine, Massachusetts, Connecticut, or Rhode Island) self-quarantine for the first 14 days of any intended stay in New Hampshire after travel (starting from the last day of their travel outside New England). This recommendation is irrespective of the mode of transportation for travel (public vs. private transportation).  Exceptions to the quarantine requirements for essential workers are described in Employer Travel, Screening, and Exclusion Guidance."

Exceptions to Quarantine Requirements: "Specialized or technical workers who must come to New Hampshire from other locations to support critical infrastructure businesses are permitted to stay overnight in New Hampshire hotels without quarantining in their home state prior to arrival. They must follow the other guidance above pertaining to mask wearing and social distancing while at work and in public settings (e.g., transiting through their hotel, getting take-out food, etc.), and they must quarantine and stay out of public settings when not working."