College Approved Driver
Only College Approved faculty, staff and students may operate College-owned, leased or rented vehicles for official College business. (See definition of College Approved drivers below.) Undergraduate students must follow additional provisions set forth in the Student Driver Policy.
It is the responsibility of each approved driver to notify Transportation Services and their supervisor or program director of any motor vehicle infractions resulting in points assessed to the MVR.
- Drive with diligence at all times, following regulations for the state within which you are traveling.
- The number of passengers may not exceed the number of seat belts. All vehicle occupants must wear seat belts while the vehicle is in motion.
- Turn off the ignition, remove key and lock the vehicle when unattended.
- The driver assumes all responsibility for any fines resulting from traffic or parking violations arising out of the use of a College vehicle.
- DO NOT drive while under the influence of controlled substances such as alcohol, drugs, or medications that could adversely affect driving performance.
- DO NOT use cell phones while driving a College vehicle.
- DO NOT pick up hitchhikers or unauthorized passengers.
- If the vehicle is in an accident, contact Safety & Security, your immediate supervisor AND the Office of Risk and Internal Controls Services at (603) 646-2442, as soon as possible, to report the accident.
Vehicle Maintenance & Safety
- Service maintenance of College-owned and/or leased vehicles shall be in accordance with instructions prescribed by the manufacturer.
- Each day, or before each trip (if the vehicle is not used daily) the vehicle must be checked for safe operation. Items to check are:
- Windshield Wipers
- Tire inflation
- Leaks (coolant or oil on the ground under vehicle)
- All vans and service vehicles must be equipped with a back-up warning device that sounds automatically whenever the vehicle is put into reverse.
- The glove compartment of each College vehicle shall contain, at all times, the vehicle's registration, accident investigation form, an insurance identification card, a maintenance log for documenting prescribed service/maintenance, and the quarterly safety inspection record.
- College Insurance is mandatory on any College-owned or leased vehicle or motorized equipment.
Note: Use of personal vehicles for College business, although not prohibited, is strongly discouraged. Employees who use their personal vehicle for College business should be aware that their vehicle insurance is primary should an accident occur. Employees who use their vehicle for College business are required to carry a minimum of $100,000/$300,000 in auto liability coverage.
The College’s auto liability program is intended only for business use of College-owned, rented or leased vehicles.
At the scene of an accident; regardless of the severity:
- Call 911 if there are injuries.
- If no injuries, call the police and obtain the name of the investigating officer.
- Obtain all information for the Accident Investigation Form provided with the vehicle registration.
- Make no statement that would assume any obligation or admit liability.
- Provide the other party with insurance information contained in the vehicle, as well as your name, address and telephone number.
- State accident report filings vary and must be submitted accordingly. Ask the investigating officer for details.
- As soon as practical, contact Safety & Security, the Office of Risk & Internal Control Services, and your immediate supervisor to report the accident.